natickma.gov. 1.1 In an effort to provide improved support for campus-wide systems and our partners, the IT Division will provide reimbursement toward a portion of an employeeâs Cell Phone expenses, in accordance with WSU Policy 3-65. 4th 1137 (2014). That is why it is important for different companies who draft their policies to be strict and â¦ 5 Steps to Create a Reimbursement Agreement in Google Docs Step 1: Create a New Document. Policies will never have a purpose if one fails to recognize the importance of it. As crazy as that may sound, itâs the law, according to a California Court of Appeal. This Employee Cell Phone Policy is ready to be tailored to your companyâs needs and should be considered a starting point for setting up your employment policies. In this regard, there may be uncertainty about whether employers are required to reimburse employees for expenses incurred to perform remote work. Except for alimited number of positions, the university will notown cell phones for the use of individual employees after January 1, 2017. Employee must maintain their cell phone billings, notations on the billings as to which calls are ASU Business, and calculation as to percent of usage that is ASU Business. 5. Our must-haves cover everything from overtime and social media to how your firm handles harassment. Cell Phone or Smartphone Policy Samples This policy about cellular phone usage applies to any device that makes or receives phone calls, leaves messages, sends text messages, surfs the internet, or downloads and allows for the reading of and responding to email whether the device is company-supplied or personally owned . Employee Cell Phone Policy. I certify that I have read, understood and intend to comply with the Universityâs Cell Phone Policy. According to Syntonic, 87% of companies rely on employees using their personal phones to access business apps.If your company does not provide employees with work phones, it may make sense to put a BYOD (Bring Your Own Device) policy in place. All College owned phones will be for a general department (e.g. Cell phones should never be used while driving, operating equipment, or in any situation where they can cause accidents. Based on job responsibilities, eligible employees may qualify for a non-taxable allowance to cover the business use of personal cell phones. It is common to include an expense reimbursement policy as part of an employee handbook. Download. I certify that the requested allowance is needed for this employee, to cover work-related expenditures due to cell phone use, or other, as described above. Most California small business owners are oblivious to the fact they may be required to reimburse employees for at least a portion of their personal cell phone bills. However, the University will provide a one-time (per two-year contract) reimbursement of the replacement costs of your phone of $100 for Group 1 and 2 and $50 for Group 3, 4, and 5. In a The first step would be to create a new document in Google Docs.It is a free alternative to MS Word that you can access from any computer browser by visiting docs.google.com. A pattern of reimbursements that deviates significantly from a normal course of cell phone use in the employerâs business (e.g., an employee received reimbursements for cell phone use of $100/quarter in Q1, Q2, Q3, but receives a reimbursement of $500 in Q4). Information provided herein is general in nature and is not legal advice. I. Eligible e mployees (below) may receive a cell phone stipend from the U niversity for business - related costs incurred when using their personal cell phones. In addition, the IT Division will also provide reimbursement toward a portion of an employeeâs Home Internet access expenses. Colin Cochran brought a putative class action against his employers, Schwanâs Home Service, on behalf of 1,500 customer service managers who were not reimbursed for expenses pertaining to the work-related use of their personal cell phones. What if my cell phone is lost, stolen, or damaged? Short Cell Phone Policy Sample: Cell phones should not be allowed to distract employees from business tasks. a. Keep employees in the loop on workplace policies. Recipients of the allowance will be required to obtain their own mobile communication device, also referred to as a cell phone, and service contract. The cell phone company policy may also be referred to as a no mobile phones at work policy or a bring your own device (BYOD) policy. guide for complying with the Cell Phone Allowance Policy. No Exceptions: Employers Must Always Reasonably Reimburse Employeesâ On-the-Job Use of Personal Cell Phones (California) Section 2802 of the California Labor Code requires employers to reimburse their employees for any ânecessary expenditures or lossesâ that they incur as a direct result of doing their job. A California Court of Appeal recently issued a short decision in Cochran v.Schwanâs Home Services, Inc., B247160 (Aug. 12, 2014) that took an expansive view of an employerâs obligation to reimburse employees for business expenses. owned cell phones. and the level of service that the reimbursement is intended to cover; and ensure the carrier has service in the required usage areas. In response to âstay-at-homeâ orders issued by Governor Gavin Newsom and various California municipalities to prevent the further spread of the coronavirus (SARS-CoV-2) employers have been asking or requiring employees to work from home. Definitions Cell Phone â A cell phone, in this case, refers to a mobile phone up to and including features such as a keyboard or basic applications. The College will not own mobile devices for the use of individual employees. ELIGIBILITY. The following conditions must be met for such nontaxable treatment: (a) the employee maintains the type of cell phone coverage that is reasonably related to the needs of the employerâs business; (b) the reimbursement amount is reasonably calculated not to exceed the employeeâs actual cell-phone expenses; and (c) the reimbursement for business use of the employeeâs personal cell phone â¦ Reimbursement for actual expenses, however, does not violate section 5536. Supervisor Signature: _____ _ Phone. If exceptions are necessary, explain your reasoning to each and every employee so they can learn from the situation. Recently, the California Court of Appeal, Second District concluded in Cochran v.Schwan Home Service, Inc. that when employees must use their personal cell phones for work-related calls, California Labor Code section 2802 requires they be reimbursed by their employer. Expense reimbursement: In a typical reimbursement policy, employees purchase a cell phone (from a list of company-approved devices) along with the service plan. â¢ Employee initial submission of personal cell phone bill. California Court of Appeals decided in Cochran v. Schwanâs Home Services Inc., 228 Cal.App.4 th 1137 (2014) that if an employee uses his or her own cell phone for work-related calls and messages that the employer must pay âsome reasonable percentage of the employeeâs cell phone bill.â â¢ Promptly report any cell phone number changes. 5707(b)(mileage reimbursement), and 5 U.S.C. Retirement policy; Planning for retirement; Post-retirement medical aid subsidy We recommend using a portion of your monthly allowance to purchase insurance for your cell phone. If the employeeâs personal cell phone causes any disruptions or loss in productivity the employee might become subject to a disciplinary action per company policy. Cell Phone Allowance. 12, 2014) that California Labor Code section 2802 requires employers always to reimburse employees who are required to use personal cell phones for work - related calls for a reasonable percentage of their cell phone bills, even when employees have cell phone plans with unlimited minutes or the plans are paid for by third parties. Cell Phone Stipend Policy . Sample Employee Expense Reimbursement Policy. Follow Through. Cochran v. Schwan's Home Serv., Inc., 228 Cal.  Expense reimbursement policies detail when and how employees will be repaid for company expenses, and they generally outline the proper procedure for reimbursement. Employees may request reimbursement for business-related calls under the collegeâs normal business expense reimbursement policy. â¢ Maintain an active service contract and working phone. In concluding that the reimbursement owed is a reasonable percentage of their cell phone bills, the court noted that it â¦ It can be included in the company's employee manual, so that each employee knows what the rules are when it comes to using his or her cell. They should not be used for surfing the internet or gaming during work hours. Campus Safety). Remuneration policy; Group Life Assurance; UIF (Unemployment Insurance Fund) Rates for tutors, demonstrators, teaching assistants & guest lecturers/teachers; Cost of employment & ranges; Acting allowances; Tax table; Cell phone policy; Travel allowance; Retirement. Your cell phone policy applies to each and every team member from the newest hire up to the owner of the business. California employers must reimburse workers for reasonable business expensesâand failing to properly reimburse employees can lead to class-action lawsuits. Technology has become so intertwined with our daily and working lives that cell phones are now part of the job. Top-Ranked Catholic Liberal Arts College | St. Norbert College Here's what you need to know. The Cochran case provides guidance on how to calculate a reasonable reimbursement for the mandatory use of personal devices such as cell phones: employers must compensate their employees for a "reasonable percentage" of the employee's cell phone bill under Section 2802. The cell phone policy of a company is merely a list of rules and guidelines that explain the dos and donâts of using a cell phone in a work environment and during working hours. WAPA does not have the statutory authority to reimburse employees for cell phone use in a manner similar to a rate per mile, as required by 5 U.S.C. Does My California Employer Have to Pay My Entire Monthly Cell Phone Bill? The company then reimburses the initial cost of the cell phone and the service plan fees each month on receiving the associated receipts. Employeeâs manager/supervisor can reserve the right to request that the employee provide their cellular phone bills and usage reports for any calls made during regular working hours to determine if their employee has excessive use. For the specific purpose of this policy, a cell phone can be defined as any device that is used to make or receive calls, send or receive media content, browse the internet or download files. as smart phones) for individual employees nor pay directly for employee service plans for cell phones or handheld devices. Update: On November 25, 2014, the California Supreme Court denied a petition for review and denied a request to depublish the appellate court case. 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